GFREE FEST VENDOR APPLICATION

March 21st and 22nd, 2026 at WaterFire Arts Center in Providence, RI

Please read all of the event information below before applying:

  • GFree Fest takes place at WaterFire Arts Center at 475 Valley Street in Providence, RI on March 21st and 22nd, 2026 from 11am-5pm. This is a two-day event and all vendors must commit to participating for the entirety of both days, as we cannot load out Saturday and cannot load in or set up vendors on Sunday morning.

  • ALL PRODUCTS SOLD MUST BE GLUTEN FREE.

  • We cannot accept multi-level-marketing vendors for this event.

  • This is an indoor event and will be held rain or shine.

  • Tents are not permitted at this indoor venue.

  • Standard booth size is 8 feet wide x with 7 feet deep. Larger spaces are available for sponsors of GFree Fest. A very limited number of 18 x 7 double booth spaces are available for restaurants and bakeries only.

  • Vendors who are selected to participate must arrive at 8:00 am Saturday for load-in. It is possible that a Friday night load-in will be available.

  • Restaurant vendors are not permitted to cook with propane or open flames on the venue’s campus, though Sterno is acceptable.

  • We strive to create an eclectic group of vendors, which means that we'll only be able to take select vendors from each category (non-profits, makers, artisans, home decor, clothing, restaurants, bakeries, etc) We recommend applying as early as possible!

  • GFree Fest is a curated event and filling out the form below does not guarantee that you will be selected to participate.

  • Applications are reviewed on a rolling basis beginning in late summer. All applicants will be notified via email.

    VENDOR & EXHIBITOR COSTS

    8 foot wide x 7 foot deep booth spaces

    • Non-food retail: $250 (art, makers, clothing, etc)

    • Non-profit Organization - $150

    • Food-based Retail: $250 (packaged or boxed foods served at room temperature, such as produce, crackers, candy, chips)

    • Beverage: $250 (please note that this event has a full bar, and we do not accept vendors of cocktails/mocktails)

    • Food Truck: $400 (outdoor location, very limited space)

    • Restaurant/Bakery/Catering/Food Service pop-up cooking or serving hot/warm or cold foods: $400 SINGLE BOOTH

    • Restaurant/Bakery/Catering/Food Service pop-up cooking or serving hot/warm or cold foods: $800 DOUBLE BOOTH (18 feet wide x 7 feet deep - very limited availability)

Food vendors/restaurants must provide a certificate of insurance and a RI Dept of Health certification in order to participate. There is a $50 additional power fee for vendors who require electricity greater than what is needed to charge a phone or POS unit. Once accepted, we will provide more details on this.